Renovation jobs: approved quotes and variations
“I never approved that”: the quote that moved along the way
A renovation advances in stages: demolition, wall repairs, second fix, finishing. Each stage calls for a decision. The bathroom tiles change between two visits, a socket is added, an extra quote goes out by email and the reply arrives by text three days later.
When it is time to invoice, the client disputes an extra, and you search three messaging apps for proof of their agreement.
What Kolinea changes for you
Write a request
Your message becomes a point-by-point list
You write as usual. Except your client doesn't get a long message: they get a clear list, point by point, with a due date. And you see what's done and what's missing.
- As simple as writing an email
- Each point tracked until it is answered
- Your usual messages ready as templates
Your client knows what to do, and you see where they stand
Client choices
Finishing choices, decided and on record
Tiles, window frames, socket positions: your client chooses from your options, and the answer no longer gets lost between two emails.
- Two to six options, single or multiple choice
- Dated answer, visible to both parties
- Visible to the whole site team
No more decisions found three weeks too late
Sign-off
Every variation approved, dated, in each person's name
Submit a variation or an additional quote. Each client accepts or declines it from their phone.
- Couple or partners, each one answers
- Dated approval in each person's name
- Nothing can be changed afterwards
A simple, dated approval, not a qualified e-signature
What Kolinea solves for renovation contractors
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Before: An approval given by text or over the phone cannot be found on the day it is disputed
A quote or variation submitted in the folder, accepted or declined by each named person, with the date and their name
See how -
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Kolinea also takes care of
Folder templates
Every renovation, ready in advance
The “Bathroom renovation” template prepares the photos of the existing room, the finish choices and the quote approval, with their due dates.
- Planned items, in order
- Due dates that fit each folder
- Your own templates, shared with the team (Premium)
You write your requests once for all your clients
From scoping to handover, every decision in one place
The client opens the folder through a link, with no account, from their phone. They can upload photos of the existing space or write to you when they change their mind. The folder follows the job and is the same for you and for the client.
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Scoping before pricing
Floor plan and photos of the existing space requested from the client, with a due date before your quote.
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Material choices
Tiles, paint, joinery offered with photos; the client chooses in the folder.
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Quotes and variations
You attach the quote, and the client accepts or declines it in a sign-off, with the date and their name. Kolinea does not price or invoice: it keeps the record of the approval (getting a quote and its variations approved, and the article getting a client to approve a works variation).
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Visit and snags
Slots offered, then a snag checklist ticked off as each one is fixed, until handover.
A sign-off is a simple approval, not a qualified electronic signature.
For a bathroom, the catalogue's “Bathroom” template already chains the photos of the existing space, the choice of finishes and the approval of the quote. You apply it to a new job instead of rebuilding the previous folder.
An approval the client can find when it matters
Each request has a recipient and a due date. Reminders go out two days before the due date, on the day, the day after, then seven days later, and stop as soon as the client answers.
At handover, you close the folder. If a dispute arises, the question, the answer and the date are in the thread, available to the client and to you for as long as your workspace exists.
More features for your line of work
Frequently asked questions
Your workspace moves to the Free plan, with no time limit: 2 active folders at a time and 2 members. The trial asks for no credit card. Beyond 2 active folders, new folders wait until one is closed, or until you choose Premium.
One Premium subscription per workspace: €9 excl. VAT a month, or €84 excl. VAT a year (€7 excl. VAT a month), for up to 20 members and 50 active folders. Your clients never pay.
Your ongoing folders carry on, and your clients keep access to closed folders for life, as long as your workspace exists. If you delete the workspace, everyone is notified by email 30 days beforehand and can download the export of their folders.
It is a simple approval, dated and in the name of the person who gave it, with no value as a qualified electronic signature. It keeps a record of what was accepted and when; if your document requires a qualified signature, you need another tool.
They have nothing to install or remember: they open their link and first see what you expect from them, on a phone or a computer.
Learn moreFrom their contact card, you generate a single-use link, to be opened within 24 hours, and a 6-digit code that you pass on yourself: the link by text or messaging app, the code by phone or in person. Their device is then recognised for your folders.
Learn moreEach trade shown here has its own folder template, with the usual requests already written: “Litigation” for a lawyer, “Year-end” for an accountant, “Rental listing” for a property manager, and so on. They are available on the Free plan; writing your own templates and adding custom fields (floor space, budget, property type…) is reserved for Premium.
Learn moreInvite your colleagues to your workspace: 2 members on the Free plan, up to 20 on Premium. Each one accesses the folders they work on; owners and admins see every folder, and the overdue items of the whole team.
Learn moreYes, free of charge. You open the folder, add your documents and create a free account with no password, then send them the link. They open the folder from that link, then claim it so they can reply; if nobody claims it, the folder is deleted after 30 days.
Another question?
Contact usYour next folder, with nothing lost along the way
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