Your folders’ dates in Apple Calendar
What you do from Apple Calendar
See your folders’ confirmed appointments, with their place when it was shared
See your requests’ due dates and your folders’ milestones
Keep, if you tick it, the slots still offered to a client, marked ⏳, so you never give the same hour twice
Choose one calendar for all your folders, or one calendar per folder
Find every new folder in the shared calendar, across all your workspaces
Connecting Apple Calendar, step by step
From a folder or your account settings, on your iPhone or your Mac, click Apple Calendar.
The Calendar app opens and asks you to confirm the subscription.
In Kolinea, keep the dates to show: confirmed appointments, request due dates, milestones.
Your folders in your iPhone’s calendar
Between two appointments, you check your phone’s calendar. The folders’ dates still have to be there: copying every appointment and every expected document takes time, and a date moved the wrong way goes unnoticed.
With Apple Calendar connected, Kolinea keeps the subscription up to date: a date that moves in a folder moves in Calendar, with nothing to re-import. The place shared in the folder shows with the appointment. In the sync settings, you keep only the dates you need: a crowded calendar is a calendar nobody reads.
One calendar for everything, or one per folder
From a folder, Kolinea offers “1 calendar for all my folders” by default: every new folder is added to it, including those of other workspaces you work in. You may prefer “1 calendar per folder”, to show only the one you are working on.
If you tick it, the subscription also carries the slots of your appointment proposals still unanswered, marked ⏳. Once your client has chosen, the appointment stays and the other slots go.
In practice
- Real estate. Viewings and signing appointments from all your folders show up in one place, with their location.
- Law and accounting firms. Each folder has its own calendar: the due date of an expected document and the conciliation meeting appear side by side, in the calendar the team already uses.
For the whole team and for your clients
Everyone in a folder syncs their own dates, clients included, and only receives what they read themselves: a confidential publication they do not read does not appear in their calendar, and access removed cuts the dates.
With Premium, an owner or administrator can also create an address for the whole workspace, with the confirmed appointments of every folder. For how it all works, see the Calendar subscription page.
What the integration does not do
It is read-only: Apple Calendar receives Kolinea’s dates, and Kolinea neither writes to your calendar nor reads your availability.
Calendar rereads the subscription at its own pace: it, not Kolinea, decides when a change appears.
The ⏳ slots are a reminder: they do not block your availability for someone looking for a free slot.
A closed folder keeps its milestones and appointments, but no longer its due dates, and the history goes back six months.
Anyone who holds the calendar’s address reads these dates: keep it to yourself, or change it.
The features involved
Your questions before connecting
Another question? Contact us
No. Calendar subscribes to a secret address in the iCalendar format, which Kolinea keeps up to date. Kolinea does not connect to your Apple account.
Kolinea watches for Calendar’s first read, which usually comes a few seconds after you confirm, then shows “Synced” with the time of the last read.
Yes. Anyone in a folder, clients included, can sync that folder’s dates from the folder itself. Each person only receives what they read themselves.
Delete it in Kolinea: Calendar receives nothing more. Delete the subscription in Calendar too, to clear the dates it already received.
Your next folder, with nothing lost along the way
Not the right time?
Get the link by e-mail and pick up later, from your computer.
One e-mail only, and your address is not kept.