Pool builds: quotes and choices approved by your clients
“We said sand, not grey”: the pool decided by text message
A pool is decided long before it is filled. The quote goes out by email, the lining is chosen from a photo of a sample sent on WhatsApp, the position of the plant room changes over the phone. Meanwhile, the documents for the planning declaration keep you waiting: the promised cadastral plan, the photos of the plot, the estate’s rules.
Then the excavation has to be booked. Three texts to find a date, two partners each answering on their own, and a mini digger booked for a day nobody confirmed.
What Kolinea changes for you
Sign-off
The pool quote approved, dated, in each person’s name
Submit the quote, or an extra quote for a cover or lighting. Each partner accepts or declines it from their phone.
- Couple or partners, each one answers
- Dated approval in each person’s name
- Nothing can be changed afterwards
A simple, dated approval, not a qualified e-signature
Client choices
Lining and coping, decided and on record
Reinforced membrane, mosaic, travertine: your client chooses from your samples, and the answer no longer gets lost between two messages.
- Two to six options, with photos
- Dated answer, visible to both parties
- Visible to the whole site team
No more decisions found three weeks too late
Appointments
Excavation, scheduled in the folder
Offer several dates to set out the pool. Your client chooses; the calendar invitation goes out with the site address.
- Several slots, a single choice
- Site address attached
- Calendar invitation on confirmation
A confirmed appointment comes with its calendar invitation
What Kolinea solves for pool builders
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Before: An approval given by text or over the phone cannot be found on the day it is disputed
A quote or variation submitted in the folder, accepted or declined by each named person, with the date and their name.
See how -
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Kolinea also takes care of
Folder templates
Every new pool, ready in advance
The “Concrete pool” template prepares the quote approval, the planning declaration documents, the lining and coping choices, then the checklist before excavation, with their due dates.
- Planned items, in order
- Due dates that fit each folder
- Your own templates, shared with the team (Premium)
You write your requests once for all your clients
One pool, one folder: the quote, the declaration, the choices
Your clients open the folder through a link, with no account, from their phone. They upload the documents you ask for, or ask whether the plant room could move. Your site manager works in the same folder, opened from the “Concrete pool” template.
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Quote
You attach the quote, and each of the two partners accepts or declines it in a sign-off, with the date and their name. Kolinea does not price or invoice: it keeps the record of the approval (sign-off in detail).
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Planning declaration documents
Cadastral plan, photos of the plot, the estate’s rules, each with a due date; you accept each document, or decline it with the reason.
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Lining and coping
A choice decision, with photos of the samples; the couple decides in the folder and the answer is dated (choice decisions).
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Excavation
A “Before excavation” checklist (access for the mini digger, buried pipes and cables), then slots offered to set out the pool together; the client picks one and receives the calendar invitation (appointments).
A sign-off is a simple approval, not a qualified electronic signature.
From quote to filling, everyone knows where the build stands
Each request has a recipient and a due date. Reminders go out two days before the due date, on the day, the day after, then seven days later, and stop as soon as the client answers. You add milestones to the folder: declaration filed, excavation, filling the pool.
When the build is finished, you close the folder. The couple and you will find the accepted quote, the chosen lining and the date of each stage there, for as long as your workspace exists.
Frequently asked questions
Another question?
Contact usYour workspace moves to the Free plan, with no time limit: 2 active folders at a time and 2 members. The trial asks for no credit card. Beyond 2 active folders, new folders wait until one is closed, or until you choose Premium.
During the Founding Members Offer, Premium is free for your workspace from the moment you reserve, no credit card needed, throughout the launch phase. You then keep the founding member price for life, as long as you stay subscribed: €6 excl. VAT a month, or €60 excl. VAT a year, instead of €9 excl. VAT a month or €84 excl. VAT a year. One subscription per workspace, with unlimited members and folders. Your clients never pay.
Premium free from today, throughout the launch phase, then up to −33% off for life
100 seats left out of 100 Reserve it from your workspace once signed up
Your ongoing folders carry on, and your clients keep access to closed folders for life, as long as your workspace exists. If you delete the workspace, everyone is notified by email 30 days beforehand and can download the export of their folders.
Not if your exchanges are one-off, with no follow-up: an email is enough. Nor if you need to invoice your clients, or a qualified electronic signature: Kolinea does not invoice, and its sign-off is a simple approval, dated and in the name of the person who gave it, with no value as a qualified signature. It keeps a record of what was accepted and when; if your document requires a qualified signature, you need another tool.
They have nothing to install or remember: they open their link and first see what you expect from them, on a phone or a computer.
Learn moreFrom their contact card, you generate a single-use link, to be opened within 24 hours, and a 6-digit code that you pass on yourself: the link by text or messaging app, the code by phone or in person. Their device is then recognised for your folders.
Learn moreEach trade shown here has its own folder template, with the usual requests already written: “Litigation” for a lawyer, “Year-end” for an accountant, “Rental listing” for a property manager, and so on. They are available on the Free plan; writing your own templates and adding custom fields (floor space, budget, property type…) is reserved for Premium.
Learn moreInvite your colleagues to your workspace: 2 members on the Free plan, as many as you like on Premium. Each one accesses the folders they work on; owners and admins see every folder, and the overdue items of the whole team.
Learn moreYes, free of charge. You open the folder, add your documents and create a free account with no password, then send them the link. They open the folder from that link, then claim it so they can reply; if nobody claims it, the folder is deleted after 30 days.
Your next folder, with nothing lost along the way
Not the right time?
Get the link by e-mail and pick up later, from your computer.
One e-mail only, and your address is not kept.