Wedding planning shared with your couples
A year of planning, scattered across WhatsApp and Instagram
The couple has chosen you for a wedding next summer. You visit three venues together, organise the tasting and find a florist. Photos of the venues go out on WhatsApp, the bride’s opinion arrives as an Instagram direct message, the groom’s as a voice note. The caterer’s quote travels as an attachment, and the “that works for us” gets lost forty messages up.
Four months later, the caterer asks which menu was chosen and how many tables to plan for. Nobody can find the answer, and the list of what is left to decide exists only in your notebook.
What Kolinea changes for you
Client choices
The couple’s choices, settled and dated
Venue, menu, entertainment for the drinks reception: your couple chooses from your options, photos included, and the answer no longer gets lost in a WhatsApp thread.
- Two to six options, with photos
- Dated answer, in the name of whoever chose
- Visible to your whole team
No more decisions found three weeks too late
Sign-off
Every quote approved, dated, in each partner’s name
Submit the caterer’s or the photographer’s quote. Each partner accepts or declines it from their phone.
- Both partners answer, each in their own name
- Dated approval in each person’s name
- Nothing can be changed afterwards
A simple, dated approval, not a qualified e-signature
“Waiting” view
What is left to decide, in plain sight
In the folder, what is waiting on you and what the couple owes you: the final guest list, the seating plan, the photographer’s quote. Anything overdue stands out on its own.
- What you have to do, on one side
- What the couple owes you, on the other
- Overdue items highlighted
Every morning, you know where to start
What Kolinea solves for wedding planners
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Before: A decision made by email or text stays where it landed, and nobody can find it when it is time to act
Each choice put as a question with options, answered from a link, dated and filed in the folder.
See how -
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Kolinea also takes care of
Folder templates
Every new wedding, ready in advance
The “Wedding” template prepares the starting details, the venue choice, the tasting preparation, the caterer’s quote approval, then the final guest list and the seating plan, with their due dates.
- Planned items, in order
- Due dates that fit each wedding
- Your own templates, shared with the team (Premium)
You write your requests once for all your clients
One wedding, one folder: the venue, the suppliers, the quotes
Each partner enters through their own link and can upload an inspiration board or ask you a question themselves. Your assistant works in the same folder, opened from the “Wedding” template. The caterer, added with limited access, only reads what names or mentions them.
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Venue choice
A choice decision between the venues you visited, with their photos; the couple answers in the folder, and the choice is dated, in the name of whoever made it (choice decisions, in detail).
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Supplier quotes
The caterer’s or the photographer’s quote submitted as a sign-off; each partner accepts or declines it, with the date and their name (sign-off, in detail).
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Tasting and venue walk-through
Slots offered to the couple, who pick one; the confirmation goes into their calendar. A checklist reminds them what to settle before the appointment.
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What is left to decide
The “Waiting” view shows what you have to do and what the couple owes you, from the final guest list to the seating plan (the “Waiting” view, in detail).
A sign-off is a simple approval, with no value as a qualified electronic signature: the caterer’s contract is signed the way you usually do.
A couple who know where their wedding stands
Reminders go out to the couple on their own: two days before the due date, on the day, the day after, then seven days later, until the request is completed. You add milestones to the folder: venue booked, tasting, the big day.
After the wedding, you close the folder. The couple and you can find the venue choice, the caterer’s approved quote and the seating plan there, for as long as your workspace exists.
Frequently asked questions
Another question?
Contact usYour workspace moves to the Free plan, with no time limit: 2 active folders at a time and 2 members. The trial asks for no credit card. Beyond 2 active folders, new folders wait until one is closed, or until you choose Premium.
During the Founding Members Offer, Premium is free for your workspace from the moment you reserve, no credit card needed, throughout the launch phase. You then keep the founding member price for life, as long as you stay subscribed: €6 excl. VAT a month, or €60 excl. VAT a year, instead of €9 excl. VAT a month or €84 excl. VAT a year. One subscription per workspace, with unlimited members and folders. Your clients never pay.
Premium free from today, throughout the launch phase, then up to −33% off for life
100 seats left out of 100 Reserve it from your workspace once signed up
Your ongoing folders carry on, and your clients keep access to closed folders for life, as long as your workspace exists. If you delete the workspace, everyone is notified by email 30 days beforehand and can download the export of their folders.
Not if your exchanges are one-off, with no follow-up: an email is enough. Nor if you need to invoice your clients, or a qualified electronic signature: Kolinea does not invoice, and its sign-off is a simple approval, dated and in the name of the person who gave it, with no value as a qualified signature. It keeps a record of what was accepted and when; if your document requires a qualified signature, you need another tool.
They have nothing to install or remember: they open their link and first see what you expect from them, on a phone or a computer.
Learn moreFrom their contact card, you generate a single-use link, to be opened within 24 hours, and a 6-digit code that you pass on yourself: the link by text or messaging app, the code by phone or in person. Their device is then recognised for your folders.
Learn moreEach trade shown here has its own folder template, with the usual requests already written: “Litigation” for a lawyer, “Year-end” for an accountant, “Rental listing” for a property manager, and so on. They are available on the Free plan; writing your own templates and adding custom fields (floor space, budget, property type…) is reserved for Premium.
Learn moreInvite your colleagues to your workspace: 2 members on the Free plan, as many as you like on Premium. Each one accesses the folders they work on; owners and admins see every folder, and the overdue items of the whole team.
Learn moreYes, free of charge. You open the folder, add your documents and create a free account with no password, then send them the link. They open the folder from that link, then claim it so they can reply; if nobody claims it, the folder is deleted after 30 days.
Your next folder, with nothing lost along the way
Not the right time?
Get the link by e-mail and pick up later, from your computer.
One e-mail only, and your address is not kept.