Construction tracking shared with your buyers
Between planning permission and handover, everyone keeps their own version
The contract is signed and coordination begins. The G1 soil study has to arrive before the planning application, the structural-damage insurance certificate (dommages-ouvrage) before work starts on site, and the cadastral plan the buyers promised is still missing.
Then decisions arrive through every channel: a façade chosen by text, a variation (avenant) left unanswered in an inbox, garage sockets discussed on WhatsApp. The site manager remembers an agreement the sales assistant never saw. At handover, everyone has their own version.
What Kolinea changes for you
Write a request
Your message becomes a point-by-point list
You write as usual. Except your client doesn't get a long message: they get a clear list, point by point, with a due date. And you see what's done and what's missing.
- As simple as writing an email
- Each point tracked until it is answered
- Your usual messages ready as templates
Your client knows what to do, and you see where they stand
Client choices
Finishing choices, decided and on record
Tiles, window frames, socket positions: your client chooses from your options, and the answer no longer gets lost between two emails.
- Two to six options, single or multiple choice
- Dated answer, visible to both parties
- Visible to the whole site team
No more decisions found three weeks too late
Sign-off
Every variation approved, dated, in each person's name
Submit a variation or an additional quote. Each client accepts or declines it from their phone.
- Couple or partners, each one answers
- Dated approval in each person's name
- Nothing can be changed afterwards
A simple, dated approval, not a qualified e-signature
What Kolinea solves for home builders
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Before: Documents arrive by email, by text and through links that expire, and nobody knows what is still missing
One line per expected document, uploads from a simple link, and reminders that go out without you
See how -
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Kolinea also takes care of
Folder templates
Every new house, ready in advance
The “Detached house” template prepares the planning documents, the plan approval, the contract signing, the façade choice and variation no. 1, with their due dates.
- Planned items, in order
- Due dates that fit each folder
- Your own templates, shared with the team (Premium)
You write your requests once for all your clients
One house, one folder: the land, the choices, the variations
Your buyers enter through a link and can upload a plan themselves or ask the site manager a question. The site manager, the sales assistant and the architect work in the same folder, opened from the “Detached house” template (every house prepared in advance).
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Land documents
Cadastral plan, title deed, G1 study and structural-damage insurance certificate, each with a due date before the planning application.
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Façade and finishes
A question with options, with photos; the couple answers in the thread.
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Variations
A French window moved, garage sockets at €480. Each buyer accepts or declines in a sign-off, with the date and their name (the buyers' approvals, in detail).
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Site visit
Slots offered and a “before the visit” checklist the couple ticks off.
A house whose status everyone knows
Each buyer sees what is expected of them, and you see what is expected of each of them. Reminders go out two days before the due date, on the day, the day after, then seven days later, until the request is completed. You add milestones to the folder: planning application filed, weathertight (hors d'eau), handover.
When you hand over the keys, you close the folder. The couple and you can find variation no. 2, the façade choice and the date the snagging list was cleared there, for as long as your workspace exists.
More features for your line of work
Frequently asked questions
Your workspace moves to the Free plan, with no time limit: 2 active folders at a time and 2 members. The trial asks for no credit card. Beyond 2 active folders, new folders wait until one is closed, or until you choose Premium.
One Premium subscription per workspace: €9 excl. VAT a month, or €84 excl. VAT a year (€7 excl. VAT a month), for up to 20 members and 50 active folders. Your clients never pay.
Your ongoing folders carry on, and your clients keep access to closed folders for life, as long as your workspace exists. If you delete the workspace, everyone is notified by email 30 days beforehand and can download the export of their folders.
It is a simple approval, dated and in the name of the person who gave it, with no value as a qualified electronic signature. It keeps a record of what was accepted and when; if your document requires a qualified signature, you need another tool.
They have nothing to install or remember: they open their link and first see what you expect from them, on a phone or a computer.
Learn moreFrom their contact card, you generate a single-use link, to be opened within 24 hours, and a 6-digit code that you pass on yourself: the link by text or messaging app, the code by phone or in person. Their device is then recognised for your folders.
Learn moreEach trade shown here has its own folder template, with the usual requests already written: “Litigation” for a lawyer, “Year-end” for an accountant, “Rental listing” for a property manager, and so on. They are available on the Free plan; writing your own templates and adding custom fields (floor space, budget, property type…) is reserved for Premium.
Learn moreInvite your colleagues to your workspace: 2 members on the Free plan, up to 20 on Premium. Each one accesses the folders they work on; owners and admins see every folder, and the overdue items of the whole team.
Learn moreYes, free of charge. You open the folder, add your documents and create a free account with no password, then send them the link. They open the folder from that link, then claim it so they can reply; if nobody claims it, the folder is deleted after 30 days.
Another question?
Contact usYour next folder, with nothing lost along the way
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