Tracking a property search with your buyers
Your buyers are far away, and the right properties go fast
A couple asks you to find them a three-room flat (T3) in Bordeaux. They still live in Lille, have signed your search mandate (mandat de recherche) and count on you to see properties before anyone else.
You send three listings by email. One of them answers on WhatsApp, the other by text, and you no longer know which ones they want to view. Then you have to find a Saturday that suits everyone, place the neighbourhood without giving away the address the seller's agency entrusted to you, and agree on the amount of the offer. When the seller answers, you go looking for who said yes to what.
What Kolinea changes for you
Client choices
The properties you present, chosen by your buyers
Each shortlist goes out as a choice, one option per property. Your buyers tick the ones they want to view, and their answer no longer gets lost between two emails.
- Two to six properties, single or multiple choice
- Dated answer, in the buyer’s name
- The offer amount, settled the same way
No more decisions found three weeks too late
Appointments
Viewings, booked even from afar
Offer several slots, in person or by video call. Your buyers pick one; the calendar invitation goes out on confirmation.
- Several slots, a single choice
- In person or by video call
- Calendar invitation on confirmation
A confirmed appointment comes with its calendar invitation
Share a location
The property’s area, the exact address for you alone
Place the property for buyers who do not know the town yet: the postcode, the town and a circle of 100 m to 1 km. The exact address is shown to no one but you; you give it once the viewing is booked.
- The neighbourhood placed on a map
- An offset circle, never centred on the property
- The exact address once the viewing is booked
The address the seller’s agency gave you stays in your hands
What Kolinea solves for property finders
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Before: A decision made by email or text stays where it landed, and nobody can find it when it is time to act
Each choice put as a question with options, answered from a link, dated and filed in the folder.
See how -
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Kolinea also takes care of
Folder templates
Every search mandate, ready in advance
The “Search mandate” template prepares the mandate documents, the properties to view, the viewing preparation and the approval of the purchase offer, with their due dates.
- Planned items, in order
- Due dates that fit each folder
- Your own templates, shared with your team (Premium)
You write your requests once for all your clients
The mandate, the properties and the offer in one folder
Your buyers open the folder through their own link, with no account, from home. Each answers for themselves, asks a question about a property or uploads a document without waiting for you to chase them. You open the folder from the “Search mandate” template and share it with your associate, who handles the second viewings.
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Mandate documents
Identity documents, proof of address, the bank's agreement in principle, with one line and one status per document.
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Properties presented
Each shortlist arrives as a choice, one option per property. Your buyers tick the ones they want to view, and their choice stays dated, in their name.
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Viewings
Slots offered in person or by video call; the buyer picks one, and the calendar invitation goes out on confirmation. A checklist reminds them what to bring on the day.
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Property area
With an approximate location, the map shows only the postcode, the town and a circle of 100 m to 1 km around the property. The exact address stays encrypted and is not shown to the folder's readers; you give it once the viewing is booked.
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Offer
The amount settled as a choice, then the offer submitted to your buyers for sign-off, with the date and the name of each of them.
The purchase offer and the preliminary sale agreement (compromis) are signed outside the folder: a sign-off is a simple approval, not a qualified electronic signature.
Properties presented, choices on record
Reminders go out to your buyers on their own: two days before the due date, on the day, the day after, then seven days later. You add milestones to the folder: mandate signed, offer sent, seller's answer, compromis.
Once the compromis is signed, you close the folder. If one of them comes back to a property they turned down or to the amount offered, the dated answer is in the closed folder, available to you and to them for as long as your workspace exists.
Frequently asked questions
Another question?
Contact usYour workspace moves to the Free plan, with no time limit: 2 active folders at a time and 2 members. The trial asks for no credit card. Beyond 2 active folders, new folders wait until one is closed, or until you choose Premium.
During the Founding Members Offer, Premium is free for your workspace from the moment you reserve, no credit card needed, throughout the launch phase. You then keep the founding member price for life, as long as you stay subscribed: €6 excl. VAT a month, or €60 excl. VAT a year, instead of €9 excl. VAT a month or €84 excl. VAT a year. One subscription per workspace, with unlimited members and folders. Your clients never pay.
Premium free from today, throughout the launch phase, then up to −33% off for life
100 seats left out of 100 Reserve it from your workspace once signed up
Your ongoing folders carry on, and your clients keep access to closed folders for life, as long as your workspace exists. If you delete the workspace, everyone is notified by email 30 days beforehand and can download the export of their folders.
Not if your exchanges are one-off, with no follow-up: an email is enough. Nor if you need to invoice your clients, or a qualified electronic signature: Kolinea does not invoice, and its sign-off is a simple approval, dated and in the name of the person who gave it, with no value as a qualified signature. It keeps a record of what was accepted and when; if your document requires a qualified signature, you need another tool.
They have nothing to install or remember: they open their link and first see what you expect from them, on a phone or a computer.
Learn moreFrom their contact card, you generate a single-use link, to be opened within 24 hours, and a 6-digit code that you pass on yourself: the link by text or messaging app, the code by phone or in person. Their device is then recognised for your folders.
Learn moreEach trade shown here has its own folder template, with the usual requests already written: “Litigation” for a lawyer, “Year-end” for an accountant, “Rental listing” for a property manager, and so on. They are available on the Free plan; writing your own templates and adding custom fields (floor space, budget, property type…) is reserved for Premium.
Learn moreInvite your colleagues to your workspace: 2 members on the Free plan, as many as you like on Premium. Each one accesses the folders they work on; owners and admins see every folder, and the overdue items of the whole team.
Learn moreYes, free of charge. You open the folder, add your documents and create a free account with no password, then send them the link. They open the folder from that link, then claim it so they can reply; if nobody claims it, the folder is deleted after 30 days.
Your next folder, with nothing lost along the way
Not the right time?
Get the link by e-mail and pick up later, from your computer.
One e-mail only, and your address is not kept.