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The whole folder in a single thread
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Before: A decision made by email or text stays where it landed, and nobody can find it when it is time to act
Each choice put as a question with options, answered from a link, dated and filed in the folder.
See how -
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Kolinea also takes care of
Your first folder,
from opening to the first request
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Start from a template for your profession: the usual requests are already written, ready to keep or remove in one click.
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They get an email with a link and see right away what you need from them
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Write the request with its due date and publish it: your client gets an email, and you follow the reply in the folder.
Every request tells your client what to do, and by when
- Appointments Venue visits and tastings, scheduled in the folder
- Automatic reminders Kolinea reminds your couple of the guest list
- Share a location The reception venue, shown on a map
- Cockpit All your folders, one action at a time
- Annotations Every annotation in its place, on the document
- Client choices The couple’s choices, settled and dated
- Calls and video A call or a video meeting: your client joins in one click
- Custom fields The folder’s details, with their history
- Calendar subscription Your folders’ dates, in your calendar
- Workspace statistics See what your folders save you
- AI assistant Your assistant prepares, you publish
- Document requests Every document you expect has its own line and its own status
- “Waiting” view What is left to decide, in plain sight
- Sign-off Every quote approved, dated, in each partner’s name
- Write a request Your message becomes a point-by-point list
- Folder templates Every new wedding, ready in advance
Where your clients' data lives, and who sees it
Where your folders are
Servers and database
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France
Files and backups
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European Union
OVHcloud hosting
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ISO 27001 certified
Hosts and email providers
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GDPR agreements in place
Sub-processors and how your data is used: privacy policy
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A code on every new device
A client’s personal link is confirmed by a code sent by email on each new device: forwarded, it opens nothing. You can revoke it at any time.
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What is confidential stays between your team and the people named
A confidential document, such as an ID, is read only by your team and the participants it names. The access log shows who opened what.
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Anyone removed from the folder loses access at once
Their links stop working as soon as you remove them from the folder
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No advertising cookies
No advertising cookies, no tracking pixels. Our analytics are stored in our own database, in France, cookie-free.
Frequently asked questions
Another question? Contact us
Your workspace moves to the Free plan, with no time limit: 2 active folders at a time and 2 members. The trial asks for no credit card. Beyond 2 active folders, new folders wait until one is closed, or until you choose Premium.
One Premium subscription per workspace: €159 excl. VAT a month, or €1,548 excl. VAT a year (€129 excl. VAT a month), with unlimited members and folders. Your clients never pay.
Your ongoing folders carry on, and your clients keep access to closed folders for life, as long as your workspace exists. If you delete the workspace, everyone is notified by email 30 days beforehand and can download the export of their folders.
Learn moreNot if your exchanges are one-off, with no follow-up: an email is enough. Nor if you need to invoice your clients, or a qualified electronic signature: Kolinea does not invoice, and its sign-off is a simple approval, dated and in the name of the person who gave it, with no value as a qualified signature. It keeps a record of what was accepted and when; if your document requires a qualified signature, you need another tool.
They have nothing to install or remember: they open their link and first see what you expect from them, on a phone or a computer.
Learn moreFrom their contact card, you generate a single-use link, to be opened within 24 hours, and a 6-digit code that you pass on yourself: the link by text or messaging app, the code by phone or in person. Their device is then recognised for your folders.
Learn moreEach trade shown here has its own folder template, with the usual requests already written: “Litigation” for a lawyer, “Year-end” for an accountant, “Rental listing” for a property manager, and so on. They are available on the Free plan; writing your own templates and adding custom fields (floor space, budget, property type…) is reserved for Premium.
Learn moreInvite your colleagues to your workspace: 2 members on the Free plan, as many as you like on Premium. Each one accesses the folders they work on; owners and admins see every folder, and the overdue items of the whole team.
Learn moreYes, free of charge. You open the folder, add your documents and create a free account with no password, then send them the link. They open the folder from that link, then claim it so they can reply; if nobody claims it within 30 days, the folder stays with you, and they can still claim it later.
Your next folder, with nothing lost along the way
Not the right time?
Get the link by e-mail and pick up later, from your computer.
One e-mail only, and your address is not kept.