# Your folders’ dates in Outlook

> One click on Outlook, one confirmation, and your folders’ appointments, due dates and milestones are added to your Outlook calendar as they come.

## An Outlook calendar that follows your folders

Appointments are in Outlook, due dates in your folders, and dates get lost in between. Copying every appointment and every expected document takes time, and a date moved the wrong way goes unnoticed.

With Outlook connected, Kolinea keeps the calendar up to date: a date that moves in a folder moves in Outlook, with nothing to re-import. The place shared in the folder shows with the appointment. In the sync settings, you keep only the dates you need: a crowded calendar is a calendar nobody reads.

## Offered slots, never booked twice

When you offer a client several slots, you can keep them in your calendar until they have chosen. Outlook shows them as tentative, and their title carries ⏳. You do not give the same hour twice while your client chooses. Once they have chosen, the appointment stays and the other slots go.

## In practice

- **Real estate.** Viewings and signing appointments from all your folders show up in one place, with their location.
- **Law and accounting firms.** Each folder has its own calendar: the due date of an expected document and the conciliation meeting appear side by side, in the calendar the team already uses.

## For the whole team and for your clients

Everyone in a folder syncs their own dates, clients included, and only receives what they read themselves: a confidential publication they do not read does not appear in their calendar, and access removed cuts the dates.

With Premium, an owner or administrator can also create an address for the whole workspace: the confirmed appointments of every folder, each titled with its folder, to add to the team’s shared calendar. The address stops working if its holder leaves the workspace. How it all works is described on the [Calendar subscription](/en/features/calendar-subscription) page.

## What you can do

- See your folders’ confirmed appointments, with their place when it was shared
- See your requests’ due dates and your folders’ milestones
- Keep, if you tick it, the slots still offered to a client: Outlook shows them as tentative, marked ⏳
- Choose one calendar for all your folders, or one calendar per folder
- Find every new folder in the shared calendar, across all your workspaces

## Setup

1. From a folder or your account settings, click Outlook.
2. Outlook on the web opens and asks you to confirm adding the calendar. If the button does not lead to your Outlook, copy the address offered in the same place and add it as a subscribed calendar.
3. In Kolinea, keep the dates to show: confirmed appointments, request due dates, milestones.

## Limits

- It is read-only: Outlook receives Kolinea’s dates, and Kolinea neither writes to your calendar nor reads your availability.
- Outlook rereads the calendar at its own pace: it, not Kolinea, decides when a change appears.
- The ⏳ slots are a reminder: they do not block your availability for someone looking for a free slot.
- A closed folder keeps its milestones and appointments, but no longer its due dates, and the history goes back six months.
- Anyone who holds the calendar’s address reads these dates: keep it to yourself, or change it.